PF Registration – 2025
PF registration in India
Businesses in India with 20 or more employees are required to register for Provident Funds (PFs). It acts as a long-term savings mechanism that guarantees workers’ financial stability in times of need or after retirement. This program, which is overseen by the Employees’ Provident Fund Organisation (EPFO), helps employees and raises the employer’s reputation.
We at Legal Darbar provide you with PF registration in a timely and effective manner, managing all documentation, filings, and compliance so you can concentrate on managing your company while making sure the future of your employees is safeguarded.
What is PF (Provident Fund)?
Provident Fund is a savings scheme regulated by the Employees’ Provident Fund Organisation (EPFO) under the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. Both employer and employee contribute 12% of basic salary + DA every month.
Who Needs to Register for PF?
- Any company with 20 or more employees must mandatorily register under the EPF Act.
- Voluntary registration is also allowed for companies with less than 20 employees.
- Establishments hiring contract or casual workers also fall under the scope of PF applicability.
Benefits of PF Registration:
- Legal compliance with Indian labor laws
- Helps employees build retirement savings
- Access to EPF Pension (EPS) and EDLI insurance
- Easy online withdrawal for employees
- Enhances employer reputation and employee trust
Documents Required for PF Registration:
For Company/Firm/LLP:
PAN card of the business entity
Certificate of Incorporation / Registration
Address proof (electricity bill, rent agreement)
Specimen signature of directors/partners
DSC (Digital Signature Certificate)
Cancelled cheque or bank statement
Details of all employees (with salary breakup & Aadhaar/PAN)
PF Contribution Structure:
| Contribution | Employer Share | Employee Share | Total |
|---|---|---|---|
| EPF | 3.67% | 12% | 15.67% |
| EPS (Pension) | 8.33% | — | 8.33% |
| EDLI | 0.50% | — | 0.50% |
| Admin Charges | 0.50% | — | 0.50% |
| Total | 13% | 12% | 25% |
Why Choose Legal Darbar for PF Registration?
- Expert assistance in document preparation & application
- Fast PF registration with zero errors
- DSC setup and EPFO portal support
- Help with UAN generation and KYC compliance
- Affordable pricing for startups and small businesses
- Post-registration compliance (monthly return filing, Form 5/10, etc.)
Conclusion:
PF registration is not just about legal compliance — it’s about creating a secure and trust-filled environment for your employees. As your team grows, so does your responsibility to protect their future.
Let Legal Darbar take care of your Provident Fund registration and compliance, so you can focus on growing your business with confidence and peace of mind.
Frequently Asked Questions (FAQs):
Yes, if your company employs 20 or more people, PF registration is compulsory under Indian law.
Yes, voluntary PF registration is allowed and beneficial for long-term employee welfare.
Typically, the process takes 3–5 working days, provided all documents are complete.
UAN (Universal Account Number) is a unique number for employees linked to their PF account. Employers generate it after PF registration.
After registration, employers must file monthly returns and deposit contributions on or before the 15th of every month.